Student Events Calendar
Dental Student Organization (DSO)
Meet our DSO board! Each year, third-year students are elected by their peers to serve on the DSO board. DSO oversees all student club/organization event funding requests. It is responsible for ensuring that student events are reviewed fairly based on the type of event, the population they are serving, and the event size, among other attributes. Student clubs/organizations can submit an event request form to DSO to request funding for their events for food, supplies, etc. Looking to host a student event but not sure where to start? Click here!
Looking to Host a Student Event?
All students looking to host an event must complete an event request form. Once completed, please send the signed form and all appropriate supporting documentation to daniella.zajac@stonybrookmedicine.edu and DSO@stonybrookmedicine.edu
Overview of Event Request Form
Before selecting a date, please review the event calendar above to ensure that there are no other events occurring at the same time.
Once approved for funding by DSO, there are two methods in which student organizations can pay for events:
A. Payment Generated Prior of Event:
External Vendor Request: If you would like to order from an external vendor, we need a minimum of three weeks in order to have payment ready for the event date. The following is required from the vendor:
- Invoice | Cannot include tax. Stony Brook University's tax exempt certificate can be found here
- W-9 | In order for a check to be generated, the vendor must provide a valid W-9
Internal Food Request: If you are requesting food from CulinArt, please list the order quantity, item, and cost. Once the event form has been submitted, the Director of Student Services will place the order with CulinArt on behalf of the student organization. The CulinArt catering menu can be found here. Please note, all CulinArt orders must be placed at least one week prior to event.
B. Reimbursement After the Event:
If a student pays out of pocket for the event expenses, the student must submit proof of purchase (i.e. receipt/credit card charge) and a valid W-9 to the Director of Student Services within 7 days of the event. A check will then be issued to that student to reimburse them for the approved expenses.
After receiving approval on your event from DSO and the Office of Education, all student organizations must post their events on the SB Engaged platform. Resources on navigating SB engaged can be found here.
Once the event is approved in SB Engaged, all student organizations must record attendance for the event using the platform.
Instructions on how to track attendance at your event using SB engaged can be found here.
Start a New Student Club/Organization
Student Club/Organization Forms
Club Policy and Procedure Guide
Start a Student Club/Organization
Stony Brook Tax Exempt Certificate
Questions about a form? Email daniella.zajac@stonybrookmedicine.edu
SDM Events
Stony Brook School of Dental Medicine hosts a multitude of events for students, faculty and staff. Highlights of some of our past events can be seen below. To see more pictures, please click here!
Do you have pictures that you would like to be featured in the SDM photo gallery? Upload them here!
SDM Convocation Ceremony  | 2025 Welcome Back BBQ |
Class of 2025 Senior Dinner  | Class of 2028 White Coat Ceremony  |